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GDPR Compliance Statement

STI Jobs Portal is committed to ensuring that the privacy and protection of your personal data are handled in compliance with the General Data Protection Regulation (GDPR) (EU) 2016/679, which applies to all organizations processing personal data of individuals within the European Union (EU) and European Economic Area (EEA).

This statement outlines how STI Jobs Portal collects, processes, and protects your personal data, and your rights under the GDPR.

1. Data Controller

The data controller for the processing of your personal data is:

2. Types of Personal Data We Collect

We collect the following categories of personal data, as applicable:

  • Identity Data: Name, gender, date of birth.
  • Contact Data: Email address, phone number, physical address.
  • Job Application Data: CV, cover letter, job preferences, qualifications, work experience, and other documents submitted as part of job applications.
  • Technical Data: IP address, browser type, device type, and other technical data collected through cookies and analytics.

3. How We Use Your Personal Data

We process your personal data for the following purposes:

  • To create and manage your user account on STI Jobs Portal.
  • To provide and improve our services, including job listings, job applications, and related resources.
  • To respond to your inquiries or support requests.
  • To send you promotional or informational emails, if you have opted-in to receive such communications.
  • To maintain the security of our website and prevent misuse or fraud.

4. Legal Basis for Processing Personal Data

Under the GDPR, we rely on the following legal bases for processing your personal data:

  • Consent: By submitting your data or subscribing to services such as job notifications, you consent to the collection and processing of your personal data.
  • Contractual Necessity: When you apply for jobs through our platform, processing your data is necessary to process your application and facilitate job matches.
  • Legitimate Interests: We may process your data based on our legitimate interests in improving our services and providing job-related resources, provided this is not overridden by your privacy rights.

5. Data Sharing

Your personal data may be shared with third parties under the following circumstances:

  • Employers: When you apply for a job listing, your personal data (e.g., CV, contact details) will be shared with the employer or educational institution listed in the job posting for evaluation purposes.
  • Service Providers: We may share your data with trusted third-party service providers who assist in the operation and maintenance of our website, such as hosting services, email marketing platforms, or analytics tools. These providers are required to protect your data and process it only as instructed by us.
  • Legal Compliance: We may disclose your personal data to comply with legal obligations, protect our rights, or in response to legal requests (e.g., court orders).

6. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this privacy policy or as required by law. For example, we may retain your information for as long as you maintain an account with us or until you request its deletion.

7. Your Data Protection Rights Under GDPR

As an EU/EEA resident, you have the following rights under the GDPR:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can request corrections or updates to any inaccurate or incomplete data.
  • Right to Erasure: You can request the deletion of your personal data, subject to certain conditions (e.g., legal obligations).
  • Right to Restriction of Processing: You can request that we restrict the processing of your personal data under certain circumstances.
  • Right to Data Portability: You can request a copy of your data in a structured, commonly used, and machine-readable format, and transmit it to another controller.
  • Right to Object: You can object to the processing of your personal data in certain situations, such as direct marketing.
  • Right to Withdraw Consent: If we process your data based on your consent, you can withdraw that consent at any time, without affecting the legality of the processing based on consent before its withdrawal.

To exercise any of these rights, please contact us using the details provided in the Contact Us section.

8. Security of Your Data

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, please be aware that no method of internet transmission or electronic storage is 100% secure, and we cannot guarantee absolute security.

9. International Data Transfers

If your personal data is transferred outside the European Economic Area (EEA) to countries that do not provide an adequate level of data protection, we will take appropriate measures to ensure your data is protected in accordance with GDPR, such as using standard contractual clauses or relying on other approved transfer mechanisms.

10. Complaints

If you believe that your privacy rights have been violated, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction. In the EU, this is typically the data protection authority in the country where you reside.

For further information or to exercise your rights, please contact us at:

11. Changes to This GDPR Privacy Statement

We may update this GDPR Privacy Statement to reflect changes in our practices or relevant laws. Any updates will be posted on this page, with the “Last Updated” date modified accordingly. Please review this statement periodically to stay informed about how we are protecting your personal data.

This GDPR Compliance Statement ensures transparency and outlines how STI Jobs Portal meets GDPR requirements regarding the processing and protection of personal data for users based in the EU/EEA.